When a company allots shares to its shareholders, it is required to file a return of allotment with the Ministry of Corporate Affairs (MCA) within 30 days of the allotment. This return is filed in Form PAS-3, which is an electronic form that can be filed online through the MCA portal.

The return of allotment must include the following information:

• The name and CIN of the company
• The date of allotment
• The number of shares allotted
• The nominal value of the shares
• The consideration for the shares
• The names and addresses of the allottees

If the shares are allotted for consideration other than cash, the return of allotment must also include a copy of the contract pursuant to which the shares were allotted, as well as a report of a registered value in respect of the valuation of the consideration.

The fee for filing the return of allotment is Rs. 5,000, plus an additional fee based on the nominal value of the shares allotted. For example, if a company allots 10,000 shares with a nominal value of Rs. 10 each, the total fee for filing the return of allotment would be Rs. 5,000 + (10,000 * 400) = Rs. 45,000.

The return of allotment must be signed by a director of the company or by a person authorized by the board of directors. The return of allotment can be filed online through the MCA portal or by submitting a hard copy to the MCA office.

Failure to file the return of allotment within the prescribed time limit can result in penalties being imposed on the company and its directors.

The penalties for late filing of the return of allotment are as follows:

• First default: Rs. 5,000
• Second default: Rs. 10,000
• Subsequent defaults: Rs. 20,000 per default

It is important to note that the return of allotment is a public document, which means that it is available for public inspection. This means that anyone can view the information contained in the return of allotment, including the names and addresses of the allottees.

Here are some tips for filing the return of allotment:

• Start the filing process early. The return of allotment must be filed within 30 days of the allotment, so it is important to start the filing process early to avoid any delays.
• Make sure that all of the required information is included in the return of allotment. The return of allotment must include all of the information listed above, so it is important to make sure that all of the required information is included.
• Review the return of allotment carefully before filing it. Once the return of allotment is filed, it cannot be changed. It is important to review the return of allotment carefully before filing it to make sure that all of the information is correct.
• Use the MCA portal to file the return of allotment. The MCA portal is a convenient way to file the return of allotment. The portal is easy to use and it provides step-by-step instructions on how to file the return.

Filing the return of allotment is an important requirement for companies that allot shares. By following the tips above, you can ensure that the return of allotment is filed correctly and on time.

In addition to the above, here are some other important things to keep in mind when filing the return of allotment:

• The return of allotment must be filed in the name of the company.
• The return of allotment must be filed in English.
• The return of allotment must be signed by a director of the company or by a person authorized by the board of directors.
• The return of allotment must be accompanied by the required fees.

If you have any questions about filing the return of allotment, you can contact the MCA helpdesk. The MCA helpdesk can be reached by phone or email.