Checklist for Name Change of Listed Company registered in India explains requirement under Companies Act, 2013, SEBI Act and Regulations and Relevant Stock Exchange Regulations. The first step for the name change of a Company is to convey a Board and file a relevant resolution with ROC which needs to be approved by in Meeting of Shareholders, Further, the Company needs to apply for Stock exchange for in-principal approval, etc. Read Full Checklist for Name Change of Listed Company below –
| S. No | Particulars | Attachment/Agenda | ||||||
| 1 | Convene a Board Meeting | Agenda: 1. Approval for change in name of company. 2. Authority for filing RUN form. | ||||||
| 2 | File RUN form | Attachment: 1. Copy of Board resolution. | ||||||
| 3 | Convene a Board Meeting | Agenda: 1. Changing the name of the company and Alteration of MOA and AOA. 2. Fix date time of GM. | ||||||
| *3.1 | Apply to BSE for In-Principal Approval | Attachment: 1. Covering Letter 2. copy of Board resolution. 3. *Certified true copy of the special resolution passed by the shareholders’ approving the new name. 4. Certified true copy of confirmation regarding the name availability from the ROC. 5. A certificate from the chartered accountant stating compliance with conditions at sub-regulation (1) of Regulation 45 of SEBI LODR, Regulation, 2015. 6. A certificate from the Company stating compliance with conditions at sub-regulation (1) of Regulation 45 of SEBI LODR, Regulation, 2015, provisions of the Companies Act 2013 and rules made 7. Company’s Permanent Account Number (PAN). 8. Processing fees of Rs.50000 + G.S.T @ 18.00%. | ||||||
| 4 | Convene a GM | Agenda: 1. Changing the name of the company and Alteration of MOA and AOA. | ||||||
| 5 | File MGT-14 (within 30 days) | Attachment: 1. Copy of BM Resolution CTC 2. Notice of EGM & Explanatory statement. 3. Copy of EGM Resolution CTC. 4. Altered MOA & AOA. | ||||||
| 6 | File INC-24 (within 30 days) | Attachment: 1. Notice along with Explanatory Statements. 2. Certified True Copy of Special Resolution. 3. Altered in MOA & AOA. 4. Minutes of General Meeting | ||||||
| 7. | ROC ISSUES NEW COI IN INC-25 | |||||||
| 8. | STOCK EXCHANGE GIVES IN-PRINCIPAL APPROVAL | |||||||
| 9. | Apply to BSE for Final Approval | Attachment: 1. Certificate of Incorporation subsequent to change in name of the Company. 2. A statement of detailed reasons for change in the name of the company as submitted to the Registrar of Companies for obtaining a fresh certificate of incorporation consequent to change in the name of the Company. 3. Three copies of specimen of printed stickers for affixing on share certificates (Showing new name) 4. Copy of receipt of payment of the Annual Listing Fees for the current year and arrears, if any. 5. Undertaking from the Managing 6. Undertaking from the Managing 7. Brief details about the current line of business of the Company. 8. Date of last name change of the Company. 9. Undertaking from the Managing 10. Certificate from the Auditor stating that at least 50% of the total revenue in the preceding 1-year period has been from the activity suggested by the new name of the Company, also providing detailed bifurcation of income earned by the Company under various activities as per the format given below :
11. A latest Annual Report. 12. Non-refundable fee of Rs. 59,000/- (Rs. 50,000 towards processing fees plus Rs. 9000 towards GST @ 18.00%) by demand draft/ NEFT/RTGS in favour of BSE Ltd. for processing the application. Please find attached, NEFT/RTGS details. Processing Fees payable at In-Principle stage. In case already paid at In-principle stage, share details. 13. Names of Stock Exchanges where the company’s securities are presently listed 14. When a company changes its name and line of business, it should include the turnover, income etc from such new activities separately in the quarterly/annual results for a period of 3 years from the date of change in name of the company. 15. PAN No. of the Company. 16. Certified true copy of the special resolution passed by the shareholders’ approving the new name. | ||||||
| 10. | STOCK EXCHANGE GIVES FINAL APPROVAL | |||||||
| 11 | INTIMATION TO ALL REGULATORY AUTHOR Y ABOUT NAME CHANGE | |||||||
*Note:
1) In case the special resolution has not been passed and the company has received the confirmation of name availability from the ROC, the certified true copy of the notice sent to the shareholders seeking approval for a name change may be submitted and the copy of the shareholders’ special resolution shall be filed at the time of final name change.
2) BSE Submissions:
a) All documents are required to be certified by the Chairman / Managing Director / Company Secretary of the company.
b) Contact Details (cell no.) and Email Id of the Company Secretary
c) The submissions of the above-mentioned documents should be done via the Listing Centre Module only.
Post Conversion Steps:
1. Use the copy of the altered Memorandum and Articles of the Company.
2. Make all requisite changes in the signboards, Letterheads, Books Rubber Stamps, Bill Books, Common Seal, visiting cards, and other documents and items.
3. Make the changes in PAN, TAN, GST Portal, Bank Accounts.
4. Intimate the changes to Banks, Income Tax Department, PF Department, ESI Department, and all other departments.