How to apply Digital Signature Certificate (DSC)

How to apply Digital Signature Certificate (DSC)


What is Digital Signature Certificate (DSC)?

Digital signature certificate is a secure digital key that certifies the identity of the holder, issued by a Certifying Authority (CA). The main function of this certificate is to authenticate the details of the signer.
 It is stored in a USB drive. A digital signature certificate (DSC) contains information about the user’s name, pin code, country, email address, date of issuance of certificate and name of the certifying authority. It ensures:
  1.  Originality of document
  2.  Easy to transport
  3.  Security against imitated by someone else
  4.   Confirmation of Identity of sender
  5. High-level security for online transactions by ensuring absolute privacy

 

Points to Remember :

  1. Digital signatures are issued for 1 or 2 years. After their validity has expired, they need to be renewed.
  2. A person can have different DSCs – one for official purpose and the other DSC for personal purpose
  3.  Digitally signed documents are acceptable in legal courts as an evidence or proof.
Steps for Applying DSC




STEP 1: Log on and select your type of entity

Log on to the website of a Certifying Authority licensed to issue Digital Certificates in India. Having accessed the page, you will be guided to the Digital Certification Services’ section.

Now under the ‘Digital Certification Services’ section, click on the type of entity for which you want to obtain the DSC:’ individual or organization’, etc.

In case you are applying for an individual DSC, click on ‘individual’. A new tab containing the DSC Registration Form will appear. Download the DSC Registration Form on your PC.

 STEP 2: Fill the necessary details

Applicant Choice

 

Usage Type (Drop down)

MCA e-Filling, Income tax, E tender, Foreign Trade, Multipurpose, Others

 

 

Class Type

Class 2 or Class 3 or Document Signer

 

 

User Type

Individual or Organization

 

 

Certificate Type

Signature or Encryption or Both

 

 

Certificate Validity

1,2,3 Years

 

 

Back Up USB token (Sent to applicant address given by the applicant)

Yes (Extra Charges) or No

 





Applicant Details:

Name

Gender

DOB

Address

District

Pin code

State

Country

PAN

Nationality

Email

Contact No

If Organization (Additional)

Company Name

Department / Industry

STEP 3: Provide all the necessary documents such as address proof, identity proof

Document Details

Identification & Address Proof Document : PAN Card, Passport, Aadhar, Photo must be Self attested

Organization Type Proof : Partnership firm, Company, Proprietor, AOP/BOI,LLP,NGO/Trust (If user is an organization) (Attested)

 On filling up all the necessary details you must affix your recent photograph and put your signature under the declaration. Check thoroughly for completion of the form. Take a print of the completed form and preserve it.

 STEP 4: All the document provided for address proof & identity proof must be  attested by an attesting officer.

Documents Validation

The documents mentioned by the user are validated by the business in 2 ways:

  1. Online - Using Aadhar number, user has to enter the Aadhar number and respective mobile number to get an OTP, he has to input the OTP on the website to get verified or validated (if users selects organization type, online using Aadhar card will not be available)


  2. Offline – Where the user can courier the attested documents to Specified address mentioned (Mentioning the time frame for validating the same) (Attested : Self and Attesting officer) Attested by from Company Secretary OR Bank Manager OR Post Master OR Gazetted Officer OR Registration Authority . Only option for organization to get documents validated.

STEP 5: Payment

Post online verification of the documents the user is taken to payment gateway to make the payment (GST Details requested) using Paytm or Net banking or Credit cards. Once the payment is successful the admin team gets notified and delivers the credentials

Final confirmation

The User account gets auto created along this process while filling the contact form. Confirmation email and SMS sent to respective email id and mobile number mentioning the Unique Id, Login credentials, Payment details and Status for verifying the details.

 STEP 6: Download the DSC Token: Plug-in card reader or USB Token in to USB port of your system and download the digital signature certificate.

 To ensure that drivers are installed properly follow these steps:

  1.   Insert your Smart card in the reader. Wait for few seconds, the reader will start blinking.
  2. Click Start/All Programs/Safe Sign Standard/Token Administration. Token Administration Utility window will open.
  3.  In this window under Reader or Token Name and Token Status a number of items will be displayed.
To apply for digital signature certificate, You can also get in touch with our associate for consulting any query through our website Taxaj 



FAQ 


1. What is difference between Digital signature and Digital Signature Certificate?
A digital is an electronic method of signing an electronic document whereas a Digital Signature Certificate is a computer based record that
  1. Identifies the Certifying Authority issuing it.
  2. Have the name and other details that can identify the subscriber.
  3.  Contains the subscriber’s public key.
  4.  Is valid for either one year or two years.

 2. What are the classes of DSC? 


1)    Class 1 Certificate: 
These are issued to individual/private subscribers and are used to confirm that the user’s name and email contact details from the clearly defined subject lie within the database of the certifying authority.
  Used for : Securing Email communication

.

 2)  Class 2 Certificate : 
Class 2 certificate is mandatory for individuals who have to sign manual documents while filing of returns with the ROC and other documents.

Used for:

  1.   Incorporation of Company or LLP
  2. IT return e-filing
  3.  Obtaining DIN or DPIN
  4. Filing other forms with MCA and Income-tax Department
  5. GST Application
  6.   IE code registration
  7. Form 16 etc.       

3) Class 3 Certificate:  

The vendors who wish to participate in the online tenders must have a Class 3 digital signature certificate.

Used for:

  1. E-tendering
  2. participating in E-Auction
  3. Patent and Trademark e-filing
  4. E-biding
  5. E-procurement

3. What are the types of Processing Method to Apply DSC 


There are three different verification methods for acquiring the Digital signature certificate. The applicant can opt for the method they prefer.

Traditional

In traditional method applicant has to fill a form with requirements covering type, validity, usage, usable by etc. Attested photocopies of Address proof, ID, PAN, etc. should be attached along with the form. Applicant has to sign the form and fill all the mandatory requirements. All attached documents should be attested by either Bank Manager or Post Master.

 Paperless DSC

  1. Aadhar-based e-KYC Verification DSC

The subscriber/applicant can apply Aadhar based e-KYC verification DSC using based Paperless mode, It is an easy and fastest way to make DSC. The whole process of Paperless DSC will save your time, money, efforts and it is totally authenticated. Aadhar Paperless DSC is based on "Aadhar Paperless Offline e-KYC".

  1. PAN-based e-KYC Verification DSC

By opting for PAN-based e-Kyc verifications Paperless DSC, the applicant is able to significantly reduce costs. The greatest advantage of this Pan-based Paperless DSC however, is that one can apply for this type of DSC online anytime or anywhere, giving the applicant the gift of global convenience.

 

·          GST Verification Based DSC

 GST Verification Based DSC (Digital Signature Certificate) only for Organizations .

 
5. My DSC has Expired? Can I renew the certificate?

Yes, the digital signature certificate can be renewed within 7 days prior to the expiry of the existing certificate. However, the renewal must be in the existing name. If the holder applies in a different name, it will be considered as a new application. Changes allowable are changes to the postal address and contact details. In case the renewal is not executed within the time frame, the holder will have to apply for a new DSC

 

6. Can the details of the digital signature certificate be modified?

Yes. The Digital Signature Certificate can be modified. To change the details of the Digital Signature Certificate (DSC), an organization needs to follow the following procedure:

  1. Log in with the existing user-id
  2. Go to ‘Change DSC details’ option
  3. Fill the requisite details of the DSC.
  4. Select the renewed/Changed DSC.
  5. And modify your details.


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