EPF Registration Online Process for Employer

EPF Registration Procedure

1. Name and address of company
2. Head office and branch details
3. Mention date of incorporation/registration of company
4. Fill up details of employees – total employee strength
5. Activity the business/enterprise is involved in – i.e. manufacturing, production, service, etc.
6. Legal details – This pertains to legal status of a company, i.e. whether it is a private firm/public company, partnership or society, etc.
7. Owner details, including designation and address of Directors and partners
8. Particulars related to wage component of employees, i.e. total wage disbursed during a month
9. Details of bank with whom company has banking relationship
10. PAN details
11. Basic details of employee (name, date of joining, salary, etc.)
    

EPF Registration Steps for Employers

1. To register the organisation, the employer will need to visit the EPFO portal, which is https://www.epfindia.gov.in/site_en/index.php and click on the option that says, ‘Establishment Registration’.
   
2. Clicking on ‘Establishment Registration’ will lead you to the next page, which is https://registration.shramsuvidha.gov.in/user/register, where the manual can be downloaded. The user manual must be read completely by a new user before registration.
3. Click on ‘Sign Up’ Button.
4. Clicking on ‘Sign Up’ will ask for the Name, Email, Mobile Number, and Verification Code to be filled. After these details are filled, click on ‘SIGN UP’ to create your account.
5. here will be an option called ‘Registration For EPFO-ESIC.
6. The next page will give you an option called ‘Apply for New Registration’. Clicking on that will give two options called ‘Employees’ State Insurance Act, 1948’ and ‘Employees’ Provident Fund and Miscellaneous Provision Act, 1952’, which can be checked and then click on the ‘Submit’ button
7. This leads you to a page where the details of the employer such as Establishment Details, eContacts, Contact Persons, Identifiers, Employment Details, Particulars of workers, Branch/Division, Activities, and Attachments are mentioned. All mandatory details that must be filled under each section are displayed with a red asterisk.
8. The summary of the registration form can be viewed on the dashboard.
9. Click on the ‘Submit’ button to submit the registration.
   
10. This is followed by the employer’s Digital Signature Certificate (DSC) registration. For a fresh EPF registration application, DSC registration is mandatory.
11. On completion of DSC registration, you will receive an email from Shram Suvidha with a confirmation that the registration has been completed.

Eligibility for EPF Registration

Documents Required for EPF Registration Online

1. Copy of partnership deed if the company is a registered partnership firm
2. A copy of the Certificate of incorporation for a Public or Private Limited Company. This should be issued by the Registrar of Companies
   
3. Societies should furnish a copy of their registration certificate
4. Public and Private Limited Companies need to submit a copy of memorandum and Articles of Association
5. Societies should furnish a copy of the rules and objects of the society
6. All legal documents which might be required under the Income Tax Act
7. PAN details of company
8. Partition deed
9. Proof of incorporation – first sales invoice/ license issued by competent authorities
10. Salary details of employees
11. Balance sheet details
12. PF statement and salary
13. Number of employees that have worked for the organisation for the month
14. In case the organisation has registered for GST, the certificate must be submitted
15. First sale bill
16. Cross cancelled Cheque
17. Bank details such as name, branch, IFSC code, and address of the bank
18. Machinery and raw material purchased for the first time

Conclusion