ESI stands for Employee State Insurance managed by the Employee State Insurance Corporation (ESIC) which is an autonomous body created by the law under the Ministry of Labour and Employment, Government of India.
The ESI scheme was started for Indian workers. The workers are provided with a huge variety of medical, monetary and other benefits under the ESI Act from the contributions made by both the employer and employee towards the ESI scheme.
ESIC Registration Eligibility
Any non-seasonal factory or establishment having more than 10 employees (in some states it is 20 employees) who have a maximum salary of Rs. 21,000/- has to mandatorily register itself with the ESIC within 15 days from the date of its applicability.
Under this scheme, the employer needs to contribute an amount of 3.25% of the total monthly salary payable to the employee whereas the employee needs to contribute only 0.75% of his monthly salary every month of the year. The only exemption to the employee in paying his contribution is whose salary is less than Rs. 176/- per day.
Entities Covered Under ESIC
As per the government notification, under Section 1(5) of the ESI Act the following entities are covered:
Restaurants or hotels engaged only in sales.
Road motor transport establishments.
Newspaper establishments (which is not covered under the Factory Act).
Private medical institutions.
Private educational institutions.
When the above-mentioned establishments employ 10 or more persons, the owner/employer of the establishment must compulsorily register it with the ESIC.
ESIC Registration Process Online
Earlier, there was manual registration. Now, the ESIC registration is completely online. Following are the steps involved in ESIC Registration:
Step 1: Log in to ESIC Portal
An employer needs to get himself registered on the ESIC PORTAL
An employer can register on the ESIC portal by clicking on the ‘Employer Login’ option on the home screen.
On the next page, click on the ‘Sign Up’ button.
After clicking on the ‘Sign up’ button, the employers need to fill in the details and submit the form.
Step 2: Confirmation Mail
After submitting the form for sign up to the portal, the employer will receive a confirmation mail sent to the registered mail id and mobile number entered at the time of sign up.
The email will contain the username and password details for registering as an employer and employee under the ESIC scheme.
Step 3: Employer Registration Form-1
Next, log in to the ESIC portal by clicking on the ‘Employer Login’ option on the home screen and entering the username and password received in the email. This will redirect to the page having the option of ‘New Employer Registration’.
Click on the ‘New Employer Registration’ option.
Next, select the ‘Type of Unit’ from the drop-down list and click on the ‘Submit’ button.
The ‘Employer Registration – Form 1’ will appear and the employer needs to fill in the details.
On the Employer Registration Form-1 (ESI Registration Form), the employer needs to enter the details pertaining to the unit of the employer, employer details, factory/establishment details and employee details. Once, the complete form is filled by the employer, he/she needs to click on the ‘Submit’ button.
Step 4: Payment for Registration
After submission of the ESI Registration Form, i.e. Form-1, the ‘Payment of Advance Contribution’ page will open where the employer needs to fill the amount to be paid and select the payment mode.
The employer will need to pay the advance contribution for 6 months.
Step 5: Registration Letter
On the successful payment of six months advance contribution, the system generated Registration Letter (C-11) is sent to the employer which will contain a 17 digit Registration Number by the ESIC department.
The Registration Letter (C-11) is a valid proof of registration of the employer.
The Registration Letter (C-11) is a valid proof of registration of the employer. The sample of the Registration Letter (C-11) is provided below.
Documents Required for ESIC Registration
Since the procedure for registration is online, no physical documents are required to be submitted. The documents required while filling the online registration form are:
Registration Certificate obtained either under the:
Factories Act, or
Shops and Establishment Act.
Certificate of incorporation of the establishment, which are as follows:
Certificate of Company Registration in case of a company.
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