Partnership Firm Registration process step by step

Partnership Firm Registration process step by step

The increasing use of technology has also allowed the government entities to make functions like registration and compliance online. In India, although a number of states still follow an offline procedure, there are few states who have adopted the online registration process which requires the application to be filed with the Register of Firms (ROF).
Follow these simple steps to register for a Partnership Firm under the Act.

Step 1: Choose name for a partnership

A firm should select a name that does not resemble the name or color-able imitation of the entity that is already public. Partnership name should not be similar or identical to existing company doing the same business. Applicant can check the validity of his/her chosen name at Ministry of Corporate Affairs website

Step 2: Draft a Partnership Deed

The partnership deed is the most important document for the registration of the company as it provides the registrar with the following necessary information:
Name and address of company and all partners
Contact details of partners
Nature of the business
Duration of the partnership
Profit/Loss sharing ratio
Rules regarding the solvency of the firm
Information of capital to be contributed by each partner
Additionally, the Deed also contains information about the remuneration payable to partners in excess of the profit shares, responsibilities of partners, audit procedures, etc.

Step 3: Apply for a PAN Card in the Partnership Name

A firm, irrespective of registration under the Act, has to apply for a Permanent Account Number to the Income Tax Department. This can be applied on the basis of a current account in the name of the firm. The PAN is a requirement to fulfill the obligation of paying taxes.

Step 4: File a Registration Application

The registration application requires a firm to provide information regarding the name of the firm, the nature of the business carried out, address of the business, names and addresses of all the partners, date of commencement of business. This form is further taken to the registrar in the region of the firm’s main office.

Step 5: Submit the Documents

Along with the registration application, the following documents are to be submitted to the Registrar as a part of the registration process:
  1. Application for registration of partnership (Form 1)
  2. A certified original copy of partnership deed
  3. Specimen of Affidavit
  4. PAN Card in the name of partnership firm
  5. Proof of address of the partnership firm, ownership deed, lease and rent agreements, etc. are common acceptable documents
  6. PAN Cards and address proofs of all the partners

Step 6: Pay the Fees & Stamp duties

A registration fee and a stamp duty need to be paid at the time of the submission of the documents with the Registrar. The fees vary across states. One must understand that the registration is not complete until all dues are paid.

Step 7: Finalize the Deed

To legalize the Deed, it should be provided to each partner in a written form on a stamp paper. One stamp paper deed should be duly signed by all the partners in front of the notary. The value of the stamp varies from state-to-state. The signed copy is thereafter submitted to the Registrar during the registration process.

Step 8: Certification from the Registrar

The registrar, after thorough examination of the documents, will issue a registration certificate.

The firm will be thus on record in the Register of Firms . On the date of this entry, the firm shall be deemed to be registered. The partnership firm is required to add ‘(Registered)’ after its name from the date of registration.

A lot of states in India now provide the facility of registering partnership firms online. The online registration of partnership firm requires the firm to file an application online. The firm will have to furnish the same information on this form. The acknowledgement number raised after the submission of the application is further used to login on the website and the firm has to upload the scanned copies of all the above mentioned documents. The registrar will review the documents and the certificate will be sent through an email.

Documents Required

  1. Duly filled application form with passport-sized photographs
  1. Identity and Address proofs of partners
  2. PAN card and address proof of partnership firm (NOC from owner if property is rented)
  3. Partnership Registration Certificate
  4. Any registration document issued by state or central government, such as GST Registration
  5. Any other document required by the respective authority

What is the difference between Partnership Firm and LLP?

Below mentioned are the major differences between a Partnership firm and LLP:
CategoryPartnership FirmLimited Liability Partnership (LLP)


Partners  are personally liable for the  unlimited amount of liabilities  of the partnershipLiability of the partners is limited to the amount invested in the company
PartnersMinimum 2 and maximum 20 partners can be the member of the partnership firm.

Minor can be a partner

Minimum 2 and no upper limit for maximum number of partners in LLP.

No minor can be partner

RegistrationRegistered under LLP Act,  2008Registered under Partnership Act, 1932
Registered ToRegistrar of FirmsMinistry of Corporate Affairs
Cost of RegistrationUp to Rs. 3000 (Approx.)Up to Rs. 10,000 (Approx.)

Types of Partnership Firms

Active or Working Partner
  1. Based on Partnership Registration Status
  2. Dormant or Sleeping Partners
  3. General Partnership
  4. Limited Liability Partnership (LLP)
  5. Nominal Partner
  6. Partner by estoppel or holding out
  7. Partner in profits only

Key Features of a Partnership Firm

A partnership firm has elements that make it suitable for small and medium scale businesses.
Some of the key features of a Partnership Firm are:
  1. A partnership firm can have a minimum of two and maximum of hundred members, according to the Companies Act, 2013.
  2. A registered firm is also required to use ‘(Registered)’ after the firm name
  3. Increased manpower often leads to integration of specialised skills and abilities that could help in a rapid growth
  4. A partnership firm unlike a company has no separate legal entity, except if the type of partnership is a Limited Liability Partnership
  5. Each partner in a partnership firm has an unlimited liability, but a Limited Liability Partnership (LLP) removes this shackle and limits the obligations of a partner
  6. There is no minimum capital requirement for commencing a partnership firm
  7. A partner is restricted to transfer his/her profits or rights entailing from the partnership without the consent of all partners
  8. In either case, a partnership firm is registered or unregistered under the Act, third parties can sue the firm to enforce their claim
  9. A registered firm, which is mandated to comply with the legal and taxation documentation, has an added advantage when it approaches banks for capital or working capital loans

Benefits of a Partnership Registration

A partnership firm compared to proprietary business has an upside of inculcating more skills, capital and risk sharing; and compared to a company it has an upside of easy processes, and minimal compliance that makes partnership a viable option for small and medium scale enterprises. Some of its key benefits include:
  1. The partners in a partnership firm get the benefit from risk sharing, unlike an individual in a proprietary firm whose liability can be unlimited
  1. The most important benefit that arises from the registration is that when there are disputes between or among the partners, a partner can sue the other partners
  2. Registration also enables the Partnership firm to sue third parties to enforce its claim
  3. The dissolution procedure for a registered Partnership firm is reliable and quick
Created & Posted By Ravi Kumar
CA Article at TAXAJ

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