There are various compliance and forms which are required to be filed by a private limited company to inform the ROC regarding the changes made within the Company. Some of the event-based compliances are given below with the relevant form to be filed:
S. No. | Nature of Compliances | Section | E-Form | Description of Compliances |
01. | Change in Director | Section 149 | DIR-12 | Company is required to inform the ROC by filing E-Form DIR-12 within 30 days of Change in Directorship. |
02. | Change in Authorized Share Capital | Section 61 and 64 | SH-7 | Company is required to inform the ROC by filing E- Form SH-7 within 30 days of Change in Authorized Share Capital. |
03. | Return of Allotment | Section 62 | MGT-14, PAS-3 | Company is required to inform the ROC by filing MGT-14 within 30 days of passing the Special Resolution acknowledging the approval granted by the shareholders. Further the company is required to filed E-Form PAS-3 within 15 days of making the allotment of shares. |
04. | Creation and Modification of Charge | Section 77 | CHG-1 | Company is required to file E-Form CHG-1 within 30 days of Creation or Modification of Charge. The E-form can be filed within maximum 120 days of creation or modification of charge by paying additional fees. |
05. | Registration of Satisfaction of Charge | Section 82 | CHG-4 | Company shall within 30 days of Satisfaction of charge file E-Form CHG-4 to inform the ROC of satisfaction of charge. |
06. | Appointment of Statutory Auditor | Section 139 | ADT-1 | Company is required to file E-Form ADT-1 within 15 days of appointment of Statutory Auditor with the ROC |
07. | Resignation of Statutory Auditor | Section 140 | ADT-3 | Company is required to inform the ROC by filing E-Form ADT-3 within 30 days of Resignation of Auditor. |
08. | Shifting of Registered Office within the same city, town or village without change in the jurisdiction of ROC | Section 12 | INC-22 | Company is required to file E-Form INC-22 to inform the ROC of change in registered office of the company. |
09. | Shifting of Registered Office outside the same city, town or village with change in the jurisdiction of ROC | Section 12 and 13 | INC-23, INC-28, MGT-14 and INC-22 | The Company is required to file E-Form MGT-14 within 30 days of Special Resolution. Company is required to apply for Approval of RD for shifting of registered office in E-Form 23. The approval order of the RD is required to be filed within 60 days in E-Form INC-28. The Company is required to file INC-22 within 30 days of approval of RD. |
10. | Return for Delay in payments to MSMEs | Section 405 | Form MSME | A company is required to inform the ROC for delay in payments to MSMEs beyond 45 days by filing E-Form MSME on a half yearly basis before 30th April and 30th October every year. |
11. | Return of Deposits with the Company | Section 73 | DPT-3 | Company is required to File Return of Deposits and money not considered as deposits in E-Form DPT-3 with the ROC before 30th June for every financial year ending on 31st March. |
12. | Filing of Resolutions and Agreements with ROC | Section 117 and Section 179 | MGT-14 | A company is required to file various resolutions and agreements with the ROC by filing E-Form MGT-14. (Note: Refer to the notification dated 05/06/2015 for the Exemptions in filing of E-Form MGT-14) |
13. | Additional place other than the registered office where the books of accounts and statutory registers are being kept | Section 128 | AOC-5 | A company is required to file E-Form AOC-5 within 7 days of passing the Board resolution to inform the ROC of additional place other than the registered office where the books of accounts and statutory registers are kept. |
14. | Disclosure of Substantial Beneficial Ownership (SBO) | Section 90 | BEN-2 | The Company is required to inform the ROC regarding the Substantial Beneficial Owners in E-Form BEN-2. |