ROC Annual Return Filings for Private Companies

ROC Annual Return Filings for Private Companies

Event Based ROC Compliances for for a Private Limited Company

There are various compliance and forms which are required to be filed by a private limited company to inform the ROC regarding the changes made within the Company. Some of the event-based compliances are given below with the relevant form to be filed:

S. No.Nature of CompliancesSectionE-FormDescription of Compliances
01.Change in DirectorSection 149DIR-12Company is required to inform the ROC by filing E-Form DIR-12 within 30 days of Change in Directorship.
02.Change in Authorized Share CapitalSection 61 and 64SH-7Company is required to inform the ROC by filing E- Form SH-7 within 30 days of Change in Authorized Share Capital.
03.Return of AllotmentSection 62MGT-14, PAS-3Company is required to inform the ROC by filing MGT-14 within 30 days of passing the Special Resolution acknowledging the approval granted by the shareholders. Further the company is required to filed E-Form PAS-3 within 15 days of making the allotment of shares.
04.Creation and Modification of ChargeSection 77CHG-1Company is required to file E-Form CHG-1 within 30 days of Creation or Modification of Charge. The E-form can be filed within maximum 120 days of creation or modification of charge by paying additional fees.
05.Registration of Satisfaction of ChargeSection 82CHG-4Company shall within 30 days of Satisfaction of charge file E-Form CHG-4 to inform the ROC of satisfaction of charge.
06.Appointment of Statutory AuditorSection 139ADT-1Company is required to file E-Form ADT-1 within 15 days of appointment of Statutory Auditor with the ROC
07.Resignation of Statutory AuditorSection 140ADT-3Company is required to inform the ROC by filing E-Form ADT-3 within 30 days of Resignation of Auditor.
08.Shifting of Registered Office within the same city, town or village without change in the jurisdiction of ROCSection 12INC-22Company is required to file E-Form INC-22 to inform the ROC of change in registered office of the company.
09.Shifting of Registered Office outside the same city, town or village with change in the jurisdiction of ROCSection 12 and 13INC-23, INC-28, MGT-14 and INC-22The Company is required to file E-Form MGT-14 within 30 days of Special Resolution. Company is required to apply for Approval of RD for shifting of registered office in E-Form 23. The approval order of the RD is required to be filed within 60 days in E-Form INC-28. The Company is required to file INC-22 within 30 days of approval of RD.
10.Return for Delay in payments to MSMEsSection 405Form MSMEA company is required to inform the ROC for delay in payments to MSMEs beyond 45 days by filing E-Form MSME on a half yearly basis before 30th April and 30th October every year.
11.Return of Deposits with the CompanySection 73DPT-3Company is required to File Return of Deposits and money not considered as deposits in E-Form DPT-3 with the ROC before 30th June for every financial year ending on 31st March.
12.Filing of Resolutions and Agreements with ROCSection 117 and Section 179MGT-14A company is required to file various resolutions and agreements with the ROC by filing E-Form MGT-14. (Note: Refer to the notification dated 05/06/2015 for the Exemptions in filing of E-Form MGT-14)
13.Additional place other than the registered office where the books of accounts and statutory registers are being keptSection 128AOC-5A company is required to file E-Form AOC-5 within 7 days of passing the Board resolution to inform the ROC of additional place other than the registered office where the books of accounts and statutory registers are kept.
14.Disclosure of Substantial Beneficial Ownership (SBO)Section 90BEN-2The Company is required to inform the ROC regarding the Substantial Beneficial Owners in E-Form BEN-2.


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