What are the Steps of Private Company Registration?

·  Step 1: Reservation of name by making application through RUN

·  Step 2: Application of Digital Signature Certificate

·  Step 3: Drafting of MOA, AOA and other documents

·  Step 4: Application for Company Registration through e-Form SPICe with SPICe MOA and AOA.

Step 1: Reservation of name under RUN

One of the first company registration steps involves logging into the MCA portal and access the web-form RUN (Reserve Unique Name). Here, the applicant using the need to enter login credentials and apply for the desirable name for registration of a company. In a given service, alternate two names can be applied in preferential order.

In case, none of the names are approved by the Registrar, the applicant is given another chance to provide the other two names, as desired for the company. In case, the names in re-submission are also not accepted, the applicant shall make a fresh application by payment of applicable Government Fees.

There is another alternative to apply for Name Registration i.e.Spice-32 Form. One can process only one name through the SPICe form for name reservation. If your organization’s name is similar to another current name, it will get rejected. You will require repeating the complete procedure.

RUN services are most efficient, as, in case of rejection of name, one does not need to redo all the documental requirements.

Step 2: Procure Digital Signature Certificate

This company registration step requires one to procure Digital Signature Certificate that allows the application filed with MCA signed digitally. This is done by the Director and Shareholders of the proposed company.

To obtain DSC, documents such as passport size photograph, PAN card and address proof of the applicant is required.

Step 3: Drafting of MOA, AOA and Other Documents

The Memorandum of Association and Articles of Association are considered as vital documents for a company as it prescribes the scope of operation of the company and defines the how operations are carried out.

When it comes to this step of registering a company as Private Limited, below three clauses are included in its AOA in addition to the general clauses.

• The number of members is limited up to 200.
  
• Transferring of shares is restricted.
  
• Prohibition on accepting securities from the public.
  

In addition to MOA and AOA, the application for Private Company Registration must be accompanied by the following documents:

• NOC from the owner of the registered office address and Utility Bill.
  
• In case the premise is rented, Rental Agreement with the registered office owner.
  
• Consent to act as a Director of the company in form DIR – 2.
  
• Declaration by a first subscriber(s) and director(s) in form INC – 9.
  
• A certified true copy of the self-attested Identity proof of the first subscriber(s) and director(s).
  
• A certified true copy of the self-attested Address Proof of the first subscriber(s) and director(s).
  

Once all the documents are prepared, the application for registration of Private Company can be made by in e-Form SPICe accompanies by SPICe MOA and AOA. The said form is a consolidated application for making an application for incorporation of the company along with allotment of DIN, PAN, and TAN.

After due verification of the application and documents provided, the concerned ROC may grant the Certificate of Incorporation (COI), which is a conclusive proof of existence of the company, wherein the date of Incorporation, Company Identification Number (CIN) and Permanent Account Number (PAN) is mentioned with the sign and seal of the Registrar. Further, the Director Identification Number (DIN) to the directors is also allotted with the approval of registration.