Units or Establishments that have 10 or more employees, drawing the wages of up to Rs. 15,000 a month are required to be registered for ESIC under the ESI Act 1948. The benefits provided by the scheme are funded from the contributions raised from covered employees and their employers at the fixed percentage of wages. At present, covered employees contribute 1.75% of the wages to the ESIC and covered employers contribute 4.75% of the wages, payable to their employees. The state government also contribute 1/8th share cost of medical benefit. ESI Registration is done through TAXAJ.

All Establishments and Factories employing more than 10 employees are required to mandatorily apply for ESI registration within 15 days of the ESI Act, 1948 becoming applicable to them. ESI Registration can be done through TAXAJ in Delhi, Kolkata, Bengaluru, and other Indian cities.

Choose ESI Registration because:

• Provides complete medical care to employees
  
• Includes employee’s dependents also
  
• Mandatory for units with >10 employees
  

ESI Consultation

 Employer Registration

 Employee Registration

 Documentation

Complete our Simple Form

You need to fill our simple ESI registration questionnaire and submit documents.

Verification

After submitting your ESI registration documents, details provided by you will be verified.

Submitting the Application Forms

There are different application forms to be filled and submitted. We will fill these forms using the information provided by you.

Your work is now completed

Once your ESI Registration is complete, we shall send you the 17-digit identification Code Number, Employee Insurance Number and Temporary Identity Card.

To be Submitted by Employer:

• Registration Certificate or License issued under Shops and Establishment Acts or Factories Act.
  
• Address Proof: Latest Rent receipt of the premises you are occupying indicating the capacity in which the premises are occupied, if applicable.
  
• Latest building Tax/Property Tax receipt (Photocopy).
  
• Memorandum and Articles of Association/Partnership Deed/Trust Deed depending on the entity that is applying for registration.
  
• Photocopy of certificate of Commencement of production and/or Registration No. of CST/ST (or GST once it becomes applicable).
  
• Copy of PAN Card
  
• Evidence in support of the date of commencement of production/business/first sale (e.g. Copy of First Invoice).
  
• Month wise employment position, salary etc.
  
• Copy of bank statement
  

• Family Photo in Duplicate
  

Advantages of ESI Registration

• It provides complete medical benefits
  
• It includes dependents
  
• It can be used at different ESI dispensaries and hospitals
  
• Any payments made will be reimbursed
  
• It takes the needs of the disabled into account
  
• Access to Medical care in ESI Dispensaries/Hospitals
  

The following establishments employing 10 or more persons attracts ESI coverage:

• Shops
  
• Hotels or restaurants not having any manufacturing activity, but only providing service.
  
• Cinemas
  
• Roadside Motor Transport Establishments
  
• Newspaper establishments
  
• Private Educational Institutions and Medical Institutions
  

In some states the minimum employees required for coverage is for 20 or more. A few State Governments have not extended scheme to include Medical & Educational Institutions.

It is a vast social security scheme designed to accomplish the task of providing social protection to the ’employees’ in the organised sector against the uncertain events of sickness, maternity, disablement and death due to injury sustained in the course of employment and to provide medical care to the insured employees and their dependents.

• The scheme provides complete medical care to the employees registered under the scheme during the period of incapacity for recuperation of health and working capacity. It provides monetary assistance to compensate for the loss of wages during the period of absence from work due to sickness, maternity and employment injury. The scheme provides medical care to the employees’ dependents also.
  
• All Establishments and Factories employing more than 10 employees are required to mandatorily apply for ESI registration within 15 days of the ESI Act, 1948 becoming applicable to them.
  

The ESI scheme is a self-financing scheme from the contributions. The ESI funds are primarily built out of contribution from employers and employees monthly at a fixed percentage of wages paid. The State Governments also contributes 1/8th share of the cost of Medical Benefit.

• The following establishments employing 10 or more persons attracts ESI coverage:
  

• Shops
  
• Hotels or restaurants not having any manufacturing activity, but only providing service
  
• Cinemas
  
• Roadside Motor Transport Establishments
  
• Newspaper establishments
  
• Private Educational Institutions and Medical Institutions
  

In some states the minimum employees required for coverage is for 20 or more. A few State Governments have not extended scheme to include Medical & Educational Institutions.

• Any sum deducted from wages under the ESI Act will be deemed to have been entrusted to the employer by the employee for the purpose of paying the contribution for which it was deducted. Non-payment or delayed payment of the Employee’s contribution after being deducted from the wages of the employee amounts to ‘Breach of trust’ and is a criminal offence punishable under Section 406 of IPC.
  

Step 1 Getting ESI Registration:

Establishments or Factories must get themselves registered within 15 days of the Act becoming applicable to them by submitting an Employer’s Registration Form (Form-01) to the relevant Regional Office.

Step 2 Obtaining Code Number:

A 17-digit identification number called the Code number will be provided which must be used in all Correspondence relating to the Scheme. Form 3 (Return on Declaration) must also be submitted along with Form 1.

Step 3 For Employees:

At the time of joining the insurable employment, employees are required to fill in a Declaration Form (Form1) and submit two copies of a family photo to the employer, which must be submitted to the relevant ESI Branch Office by his employer.

Step 4 Insurance Number:

The employee will then be allotted an insurance number for the purpose of his identification under the scheme.

Step 5 Temporary Identity Card:

The employees will also be issued a temporary identity card for availing medical benefit for him/herself and his/her family for a duration of three months.

Step 6 Permanent Photo Identity Card:

Thereafter, he will be provided with a permanent photo identity card. A person once registered need not register again when there is a change of employment. The same registration can be transferred from one employment to another.

What is an ESI Code Number?

It is a 17-digit unique identification number allotted to all the establishments registered under ESI act, 1948.

Who has to contribute towards ESI? 

Employer and Employee both has to contribute towards ESI. Employer needs to contribute 4.75% to the ESI fund whereas employee needs to contribute 1.75% to the ESI Fund.

What is the period of ESI Contribution?

There are two half-Yearly periods for ESI contribution-

1. First period – 1st April to 30th September
   
2. Second period – 1st October to 31st March
   

What are the documents need to be maintained regularly for filing ESI Returns?

The documents need to be maintained regularly to file ESI returns are register for form 5, attendance register, Wages register, Accident register, monthly challans & return submitted to ESI and the inspection book.

What are the Due Dates of both half-yearly periods for ESI contribution? 

The due dates of both half- yearly periods for ESI contribution are given below: -

1. 12th November is the due date for first period i.e 1st April to 30th September.
   
2. 12th May is the due date for second period i.e 1st October to 31st March.
   

You can submit your ESI Contribution within 42 days from the last date of both the periods.

What are the penalties for not filing ESI Returns?

Violation of any provisions of ESI act will attract penalties and leads to-

1. Imprisonment up to 2 years & fine up to Rs. 5000
   
2. Imprisonment up to 5 years & fine up to Rs. 25000 in case of continuous violation.