The process of changing one’s name is a process that brings with it certain legal obligations that have to be followed. The objective of these required obligations is to make sure that a citizen who changes his or her name does so with legal intentions, bona fide motives and not to create any form of fraud or misrepresentation before other citizens, institutions, authorities or offices.
The procedure involved in the name changing process includes the following steps –
Step 1 – Affidavit of Change of Name – In the Name Change Procedure, one must first visit a Notary in the District Court of his or her city. The individual must then acquire an Affidavit for Name Change. The Affidavit for name change should be on a stamp paper of Rs.10 or Rs. 20. The details required to be filled out by the individual in the affidavit are as follows – Previous Name, Current Name, Your Complete Address, Reason for Change of Name.
Step 2 – Newspaper Publication – The second step in the Name Change Procedure is for the individual to get his or her Change of Name published in 2 Local Leading Newspapers. It is also important to note that the individual must collect at least 10 copies of both Newspapers as these may prove to be helpful for any other documents and legal proceedings in the future. The Newspaper Publication must include certain details. They are as follows – The Previous Name, The Current Name, Husband’s Name & Date of Marriage (In the case of married women), Current Address, Date of Affidavit and Name of Notary.
Step 3 – Publication of Change of Name in the Gazette of India – The last and final step is to get the individual to get his or her Change of Name published in the Gazette of India. For This Procedure, the concerned citizen will need to send a few documents in an Envelope to the following address: Controller of Publication, Department of Publication, Civil Lines, Delhi-54. The Central Gazette office is situated at Civil Lines, New Delhi.This Publication in Gazette of India can be used as a Supporting Document for Change of Name in almost all other Major Indian Documents like Indian Passport, Pan Card, Election Card (Voter ID Card), Bank Account and Ration Card.
All Done? Gazette Notification is the final step to changing one’s name. It gives better legal validity to one’s name change, as it is published by the Government. Most Governmental and Semi-Governmental institutions insist upon producing a Gazette copy in order to change one’s name in the institution’s respective records. Such institutions include the UPSC, Income Tax department, UIDAI, Public Sector Banks and so on.
The reasons for the name change are varied. The causes could be astrology, numerology, the minor’s interests, inclusion or rejection of surname or change of the last name due to divorce or remarriage of parents. Hence, an affidavit is required when the minor’s name is to be changed or corrected. The procedure is discussed below –
Step 1 – Drafting – The affidavit should be drafted by including all the components required. The components of a minor’s name change affidavit include Parent’s name, age and address, Name of the spouse ( of the creator of the affidavit), Minor’s name, DOB and place of birth, Minor’s old name and new name, Reason for name change, Deponent’s signature and Date of creation of the affidavit.
Step 2 – Printing – The draft should be printed on a stamp paper of recognized value. The Affidavit for Name Change of a minor should be on a stamp paper of Rs.10 or Rs. 20. The printing charges for publication of change of name is Rs. 1100/- only. The amount will have to be submitted or remitted in advance in cash or by Demand Draft/India Postal Order drawn up in favour of Controller of Publication, Department of Publication, Civil Lines, Delhi-54.
Step 3 – Signatures and attestations – The affidavit requires the signature of the deponent Parent (s) creating the affidavit. The affidavit for the name change of a minor then needs attestation from a Notary Public, Oaths Commissioner or an Advocate S.E.M. Attach two passport size photographs of parents(either mother or father), whoever is giving the declaration and one of the minor son/daughter. If the case is sent by registered post, the photographs have to be attested by Gazetted officer/oath commissioner/notary public. In the case of a family living abroad, he/she will submit duly attested by the respective Indian Embassy/Indian High Commission.
Step 4 – Publication – The next step in the Name Change Procedure for minors is for the parents/guardians to get the minor’s Change of Name published in 2 Local Leading Newspapers. The affidavit is now ready and the name change is published as an advertisement. Newspapers have a special section for such advertisements.They are as follows – The Previous Name, The Current Name, Parent’s/Guardian’s names, Date of Affidavit and Name of Notary.
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I Mrs. Sonia Bhutra having Passport Number XXXXXXX,
I am the Parent (Mother) of Khushi Trikha having Passport Number XXXXXXX
Who was born on XX/XX/XXXX in the State of New Delhi
1. That her name as per the records in her educational institution is Khushi Trikha
2. By virtue of this affidavit, I want to change my Child’s Surname from Trikha to Bhutra, i.e. from Khushi Trikha to Khushi Bhutra.
3. That she shall at all times, in all dealings and proceedings sign the name Khushi Bhutra as her name thereby substituting her former name.
4. I am getting a public notice published to this effect in the Newspaper
5. Also, I state that Khushi Bhutra, and Khushi Trikha is the name of the same person, and that is my child.
This declaration is hereby executed and submitted to the concerned authorities to accomplish the change of name. I hereby state that whatever is stated hereinabove is true to the best of my knowledge. Solemnly affirmed at New Delhi
On this 05th day of November 2019
Deponent
VERIFICATION:
Verified On this 05th day of November 2019
That the contents of the affidavit are true and correct, nothing material has been concealed and no part of it is false.