How To Change Company Registered Office Address In India?

How To Change Company Registered Office Address In India?

Once the business registration process for starting a new business in India is completed, a business is required to adhere to the business laws and rules, and fulfill various compliance requirements. One of the business requirements after completing the company registration in India is to get the company address registered with the Registrar of companies. However, there may arise certain conditions when there is a need to change the registered address of a company. This blog lays down the process to change the company registered office address in India.






Company Registered Office

The company’s registered office address is the place where all the communication of the company is sent from or received. A company’s registered office address can be different from its corporate office, administrative office, or its branches. A company office address must be registered with the MCA within 30 days of the business incorporation.

The location or state in which the company’s registered office is located is a factor that determines the ROC with which all the future correspondence, filings, etc. will be done. When a company requires to change its registered office address, it must notify the ROC within the prescribed time limit. 

Change In Registered Office Of A Company

A company registered under the Companies Act, 2013 or and LLP can change its registered office address without any issues. A company can change the registered office address in 3 different circumstances, which also determine the process to be followed to shift the office. These circumstances include:


Change Of Company Registered Office Within Same City Or Village Of State

The notice of change of the situation of the registered office and the verification of the same shall be filled in form INC 22 along with the prescribed fees and shall be attached to the form above. The documents and the manner in which they are to be verified are mentioned in the terms of sub-section (2) of section 12. To verify the registered office of the company, the documents are to be attached in the prescribed format with the form INC- 22 both for giving intimation of the registered office at the time of incorporation and the any time there are changes in the registered office. The documents for verification (depending on the ownership status) of the registered office are mentioned below.

  • In case the registered office owned by the company itself, the conveyance deed of the property in the name of the company is required.
  • In case the registered office is taken on lease/rent by the company, the lease deed or the rent agreement and rent receipts (in case of rental) is required. The rent receipt cannot be older than one month.
  • In case the office is owned by the director or any other persons and the premises are not on lease by the company, the company needs to attach proof that the company is permitted to use the place as its registered office. This may be in the form of a ‘No Objection Certificate’ from the owner.

Copies of the utility bills mentioned below need to be attached in all the above cases. These bills should bear the name of the company along with the address that is to be used as the registered address of the company. These should not be more than 2 months old.

  • Mobile phone bill
  • Telephone bill
  • Electricity bill
  • Gas bill

The company has to pass certain resolutions such as the special resolution and the board resolution.

  • Special Resolution– This is to be passed in a general meeting if it wants to change the registered office to a place outside the local lists of the city, town or village wherein the office is presently located.
  • Board Resolution– A board resolution to enable the authorisation of the director to sign and submit form INC- 22 needs to be passed.


Change Of Company Registered Office Within Same State

When a company’s registered office is shifted within the same state, but to a different city or village, the company is required to pass a change of registered office Special Resolution. Once the special resolution is passed, the company needs to file the MGT-14 form within 30 days of passing it, along with INC-22 form.


Change Of Company Registered Office From One State To Another

  1. The company needs to amend the Memorandum of Association to change the registered office from one state to another. A special resolution needs to the be passed by the company for alteration of the MOA. This resolution needs to be filed with the ROC in form MGT-14 within 30 days of the resolution being passed. To change the registered office from one state to another, the company needs to get the approval of the CG in form INC- 23. The documents to be attached along with the application in form 23 are mentioned below.

    • A copy of the special resolution sanctioning the alteration by the members of the company.
    • a copy of the memorandum and articles of association
    • A copy of the notice conveying the general meeting along with relevant explanatory statement
    • A copy of the minutes of the general meeting wherein the resolution authorising the alteration.
    • A list of creditors and debenture holders
    • A copy of board resolution or Power of Attorney
    • Document relation to payment of application fee


    Central government shall dispose of the change of registered office application outside the state within 60 days of the application and before passing it may confirm that the change is with consent of the creditors, debenture holders etc. The approval given by the Centre shall be filed with the registrars of both the states in which the old and the new registered office is situated. The registrar of the state wherein the new office will be located shall register the same and issue a fresh certificate of incorporation.

  2. The government gives approval or rejects the application within 60 days of receiving the application. Once the approval is received, the company is required to file the approval with the ROC of both the states- in which the office is registered at present and in which the office is to be shifted, within 60 days of receiving it.


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